For volunteer coordinators
Your next funder report, already done.
If your grant requires it, your funder expects it, or your insurer mandates it, VolunteerReady keeps the record as you go. Schedule shifts, check volunteers in, screen and background-check applicants, and pull the numbers when someone asks.
What makes it work
One volunteer, from application to the hours report. (Sample data.)
Read the transcript
- When a funder asks how many hours volunteers gave you last year, this is the page you want to open. Here’s how the number gets there.
- It starts with a link on your website. Volunteers apply with your screening questions.
- When they submit, nothing lands in a shared inbox. It lands here: every applicant, their answers, and their screening result in one queue.
- Open one, read the answers, and approve. The volunteer gets an email automatically.
- Post your shifts. Approved volunteers claim the open slots, so you’re not chasing anyone by text.
- Volunteers see their upcoming shifts, and check in at the door with a QR code. That check-in is the record: attendance and hours.
- Every check-in adds to this report: hours served, applications, background checks, shifts. It’s on every plan, including the free one.
- VolunteerReady is new. I’ll set it up with you myself.
Sound familiar?
The work happened. Proving it shouldn’t take a weekend.
Clearances in a spreadsheet
Your grant requires background checks, and the only record of who’s cleared is a tab someone last updated in March.
Hours on a clipboard
Paper sign-in sheets, a shared inbox, and a group text are your volunteer management system. Totaling them is a weekend project.
A report due Friday
The funder wants hours, headcount, and screening status. You know the work happened. Proving it is the hard part.
What it does, day to day
Run the program, and the reporting takes care of itself.
Funder-ready reports
Volunteer hours, applications, background checks, shifts, and credentials are counted as they happen. When a funder, insurer, or auditor asks, the numbers already exist — no spreadsheet archaeology the week a report is due.
- Volunteer hours roll up from shift check-ins — the first number most funders ask for.
- Applications, approvals, and background checks are tallied as they happen — not compiled at report time.
- Shift and credential history accumulates into the numbers funders actually ask for.
- Volunteer hours roll up from shift check-ins — the first number most funders ask for.
- Applications, approvals, and background checks are tallied as they happen — not compiled at report time.
- Shift and credential history accumulates into the numbers funders actually ask for.
Shifts, check-ins, and hours
Create shifts, let volunteers sign up, and check them in at the door. Attendance becomes recorded hours on each volunteer’s record, so the clipboard sign-in sheet can retire.
- Shift scheduling with capacity limits
- Volunteers sign themselves up
- QR check-in at the door
- Attendance recorded as volunteer hours
- Reusable shift templates (Starter plan)
Screening and background checks
Custom screening questions with consent built into the application. Checkr and Sterling background checks run inside the platform with FCRA workflows, and credential expiration dates flag re-screening before coverage lapses.
- Background-check consent is part of the application itself — compliance starts at the first click, not after.
- Questions toggle on and off as requirements change — the defaults ship ready for volunteer roles.
- Background-check consent is part of the application itself — compliance starts at the first click, not after.
- Questions toggle on and off as requirements change — the defaults ship ready for volunteer roles.
How we’re different
Small-nonprofit software, built by people who’ve stood at the sign-in table.
Founder-led setup
Our founder personally onboards every organization. No ticket queue, no chatbot — a real conversation about what you need.
Records as you go
Hours, headcount, and screening status are captured as part of the daily workflow, so reporting is a lookup instead of a project.
Built by volunteers
We’ve spent decades volunteering at food banks and animal rescues. VolunteerReady is built around what coordinators actually deal with.
Set up your org in one call
Coordinators get a guided walkthrough — scheduling, check-ins, screening, and reporting, all explained. No demo loop, no sales pitch.